Careers

About Us:
Sherman Atlas provides the highest caliber legal expertise to its clients and a collaborative team-oriented environment for its attorneys. Sherman Atlas believes that a good work/life balance enables it to provide excellent legal service over the long-term. We’ve built a modern firm based on the belief that a healthy life outside the office supports a positive and rewarding legal career and forms the foundation of a lasting firm culture with committed attorneys and professional staff. We’ve been consistently ranked as one of the Best Places to Work in New Jersey and intend to continue to support our clients and our attorneys as a family.

Legal Billing Coordinator

Job Description:
In this role you will be responsible for coordinating client invoicing and electronic billing through a multitude of client systems. You will handle a wide variety of complex adjustments to PDF and electronic bills, interpret and respond to report/information requests from attorneys, legal administrative assistants, clients and others. Also, you will understand firm and client processes, guidelines and policies and strive to optimize systems and information to address these requirements.

Responsibilities:

• Handle incoming requests for client invoices, write-offs, discounts, bill template changes, electronic billing requests, report requests, access changes, billing rate information and many other billing-related questions.
• Manage all billing activities for assigned electronic billing clients, assigned attorneys, and other complex clients and matters as assigned.
• Configure and maintain electronic billing profiles with any assigned e-billing vendors (Tymetrix360, Legal Tracker, Passport, CounselLink, Collaborati, Bridgeway Corridor and many others) including coordination of new matters, timekeeper and rate approvals, required task and activity code information, client billing guidelines, following up on AR and reduced/rejected invoices.
• Monitor Accounts Receivable (AR) and unbilled time and costs on assigned attorneys/clients/matters to ensure timely billing and payment of client invoices. Proactively communicate with all parties and address any issues or concerns.
• Consult with attorneys and utilize all of the functionality in the firm’s billing systems to identify solutions and best practices for meeting client billing requirements.
• Effectively utilize reports and inquiry tools in the firm’s billing systems, Microsoft Excel and other various reporting and information tools to respond to information requests from clients, attorneys and legal administrative assistants.
• Run conflict checks for all attorneys and open new matters for the Firm.
• Responsible for the accounts payable data entry.
• Build, maintain, and deliver professional customer service and maintain positive working relationships with all internal and external contacts. This position requires routine communication with firm attorneys, client contacts, legal administrative assistants and others, both inside and outside the firm.
• Maintain the confidentiality of all financial matters exposed to during the course of performing job duties.

Qualifications:

• Strong skills in electronic billing across a wide variety of client e-billing systems.
• Extensive knowledge of ProLaw legal billing solutions.
• Extensive knowledge of MS Office suite, including advanced Excel skills (vlookups, pivot tables, subtotaling, accessing external data sources etc.).
• Excellent oral and written communication skills, including the ability to correctly interpret communications from a variety of sources and also explain complex technical communications to contacts in various roles.
• Must have a high level of customer service with the ability to build strong positive team relationships.
• Ability to maintain confidentiality of all financial matters.
• Thorough understanding of firm and finance department policies and procedures and ability to identify issues and enforce compliance with those policies and procedures.
• Excellent organizational skills for prioritizing workload.

Required:

• 2+ years of accounting experience or 2 + years of legal billing experience in a law firm environment

Preferred:

• Bachelor’s degree

Job Type: Full-time
 
Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday
• Overtime

Supplemental Pay:

• Bonus pay

Work Location:  In person

File & Office Services Assistant (Part-time & temporary)

Sherman Atlas Sylvester & Stamelman is seeking a File and Office Services Assistant (part-time and temporary).   The ideal candidate works well independently as well as with others, is a self-starter, thrives on multi-tasking, is well organized and takes ownership of projects.  

Responsibilities include but are not limited to:

• Responsible for Master File excel sheet, logging files, creating file boxes, transferring boxes to 200 Park Avenue or Dover location.  File original documents in files that are located at 200 Park Avenue or the Dover location.  On occasion, retrieving files from other law firms.  Quarterly reorganization of files at 200 Park Avenue and the Dover location.  Track all redwelds stored on the 2^nd floor of the office.
• Responsible for bringing and retrieving non-profit organization documents, CDs, etc to the storage site.
• Tracking books that arrive for the Library, informing Finance of the invoices that should be paid.  Advising the attorneys of a specific practice group when a book arrives, updating the library excel sheet
• Ordering Banker Boxes from the storager facility  
• Inventory, organize and order office supplies
• Track inventory, order and stock kitchen items / food / beverages
• Scanning accounts payable checks and invoices for Finance (Approximately 3 times per month)
• Sending work orders to the building maintenance for air, heat, water, electrical, etc issues
• Creating New York and New Jersey Estate Planning Booklets for the Reception Desks

Experience:

• Associates degree or 2 years of work experience in a professional office
• Proficient  Word and Excel skills
• Positive attitude and driven.
• Excellent written and verbal communication skills

 Specifics:
                25 hours per week / 5 hours per day
                Florham Park – In office